Documentation Validation Specialist

Career Opportunity

Documentation Validation Specialist

FEMA Public Assistance | Remote | 1099 Independent Contractor

The McGee Method is a trusted advisory firm that supports applicants navigating FEMA’s Public Assistance (PA) program. Our team brings deep, hands-on experience assisting public entities and nonprofit organizations in recovering from federally declared disasters, with specialized expertise in project formulation, policy compliance, and documentation strategy.

We partner with cities, counties, school districts, utility districts, and nonprofits to deliver applicant-focused support across the entire FEMA PA grant lifecycle. From initial scoping through final closeout, we work closely with applicant teams to interpret federal requirements, organize documentation, and respond to evolving recovery needs.

Recognized for our audit-conscious approach, The McGee Method helps applicants maintain portfolio-wide consistency, minimize administrative burden, and remain aligned with FEMA policy, keeping recovery on a forward path.

Note: This position supports applicants participating in FEMA’s Public Assistance program. It is not a federal employment opportunity and is not affiliated with FEMA.

We are actively seeking an experienced Documentation Validation Specialist to support applicants participating in FEMA’s Public Assistance (PA) program. This consultant role focuses on documentation accuracy, organization, and policy alignment under FEMA’s PA program, ensuring that all project files are audit-ready and consistent with federal requirements.

Review and validate FEMA PA project documentation for accuracy, completeness, and policy alignment
Organize project files according to FEMA documentation standards and internal quality frameworks
Identify gaps, inconsistencies, or missing documentation across the project portfolio
Prepare documentation validation reports with findings and recommended corrective actions
Support applicants in compiling documentation in response to FEMA RFIs, audits, and desk reviews
Coordinate with project managers and compliance analysts to resolve documentation deficiencies
Maintain version-controlled file structures and document tracking logs
Upload validated documentation to the FEMA Grants Portal

Minimum 3 years of experience in FEMA PA documentation, federal grant records management, or related compliance work
Strong understanding of FEMA PA documentation requirements and file organization standards
Attention to detail with the ability to manage large volumes of complex documentation
Proficiency with Microsoft Office Suite, Adobe Acrobat Pro, and document management platforms
Ability to work independently as a 1099 contractor

Experience with FEMA Grants Portal document uploads and project file management
Background in records management, archival science, or compliance documentation
Familiarity with SharePoint, Smartsheet, or similar project collaboration platforms

To be considered for this position, please complete both steps below:

Email your resume to:Careers@TheMcGeeMethod.com
Complete the knowledge check application form on this page

Equal Opportunity Commitment

The McGee Method is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other protected category. We are committed to building a diverse, inclusive team and encourage all qualified individuals to apply.

Work Location

Remote / Anywhere

Employment Type

1099 Independent Contractor

Program

FEMA Public Assistance

PA Grant Management

Recovery-Ready Planning

Pre-Retainage Review

Closeout Support