Grant management is the administration of a Public Assistance award from the Request for Public Assistance through closeout. It covers the project record, the cost record, the correspondence, and the deadlines that run across every project in the award.
McGee Disaster Consulting Group manages that work alongside the organization's staff.
We document damaged facilities through site photographs, measurements, and field records, and reconcile them to the damage inventory. We organize damaged components into projects, develop and review scopes of work, and track scope changes as information develops. We prepare Grants Portal submissions and send them to the organization for review and approval.
We develop and review cost estimates and compile the support behind claimed costs: timesheets, pay policies, fringe benefit rates, equipment records, invoices, contracts, payroll registers, and proof of payment. Each cost is tied to the scope it supports.
We review the procurement record for each contract, including the procurement method, solicitation, bids, contractor selection, required contract provisions, and any exigency or emergency procurement documentation. We organize insurance policies and settlement records so potential duplication of benefits is documented. We coordinate the project information used for Environmental and Historic Preservation compliance.
We prepare reimbursement requests, reconcile expenditures to obligated amounts, compare amounts requested with amounts received, and identify open items before they hold up payment.
We review Requests for Information and FEMA determinations, identify the evidence that addresses them, and prepare responses. When an appeal is warranted, we prepare the appeal documentation for submission through the recipient.
We reconcile final costs, confirm remaining documentation, and organize the completed project record for closeout. Closeout
Administering a Public Assistance award is work in its own right: meetings, site inspections, project development, document collection, and reimbursement requests. Public Assistance funds that work through a separate management cost project, Category Z.
Read how the hours are coded and summarized in the Staff Training section on direct and management costs.
Organizations engage McGee Disaster Consulting Group at three points: before an event, to put records and procedures in place; during an active response, to document emergency work and costs as they occur; and after a declaration, for project development, compliance, and reimbursement through closeout.
Documentation practices, internal procedures, staff training, and organized facility records.
Project development, compliance, reimbursement, and recovery management through closeout.
Public agencies, school systems, healthcare organizations, utilities, private nonprofits, and other organizations working through Public Assistance. Organizations Served
Each guide quotes the policy or regulation word for word, links to the source, and gives our plain-language reading.
