McGee Disaster Consulting Group
Career Opportunity

Project Coordinator

FEMA Public Assistance

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  • About McGee Disaster Consulting Group

McGee Disaster Consulting Group (MDCG) is a disaster consulting firm specializing in FEMA Public Assistance. Our team’s experience spans FEMA program operations, applicant-side grant management, and project closeout, providing a comprehensive understanding of recovery from project development through final reconciliation. We bring a practical understanding of the regulatory and compliance requirements, funding processes, and operational demands that shape disaster recovery.

To us, disaster recovery is about being a steadfast advocate for protecting the public assets, essential services, and infrastructure that communities rely on every day. We take that responsibility seriously. Our approach combines sound judgment, thorough documentation, and clear communication to help organizations navigate complex requirements and advance critical restoration efforts.

We are seeking experienced professionals who share that commitment and bring the initiative, technical expertise, and attention to detail needed to support lasting recovery.

Note: This is a consulting position supporting organizations participating in FEMA’s Public Assistance program. It is not a federal government position.

  • Position Overview

The Project Coordinator provides administrative and organizational support for MDCG’s disaster recovery assignments. The role maintains project trackers, coordinates records intake, schedules meetings, tracks deadlines, and follows up on outstanding administrative items.

Working under designated project leadership, the Coordinator maintains accurate information and routes substantive questions to the appropriate personnel. The role keeps assignments organized, on schedule, and well documented.

This is an on-call, as-needed position. Work assignments are not guaranteed and are dependent upon contract awards, client needs, project requirements, disaster activity, qualifications, availability, and other business needs. Assignments may be offered as opportunities become available, with periods of inactivity possible between assignments.

  • Key Responsibilities
  • Maintain project trackers, contact lists, schedules, deadline calendars, and action-item logs.
  • Receive, organize, label, and route applicant records to the appropriate project and personnel.
  • Apply established naming conventions, filing procedures, access controls, and version-management practices.
  • Schedule meetings, prepare agendas, and document decisions, assigned actions, and follow-up dates.
  • Track information requests, outstanding records, submission deadlines, and administrative dependencies.
  • Coordinate authorized uploads and retain submission receipts or acknowledgment records.
  • Distinguish submission status from review or approval status in project trackers.
  • Prepare routine status updates using information supplied by project personnel.
  • Escalate overdue items, incomplete administrative information, and scheduling conflicts.
  • Support organized handoffs between project development, specialist review, and closeout.
  • Safeguard confidential information and follow MDCG’s designated review process.
  • Qualifications

Required Qualifications

  • Minimum of three years of relevant project coordination, records administration, or grant-program support experience.
  • Strong organizational skills and attention to detail.
  • Ability to maintain accurate trackers, correspondence, meeting records, and document logs.
  • Experience supporting disaster recovery, public-sector, construction, or grant-funded projects.
  • Familiarity with FEMA Public Assistance terminology and Grants Portal.
  • Relevant education or training in business administration, project coordination, grants, or records management.
  • Proficiency with Microsoft Excel, Word, Outlook, PDF tools, and electronic document systems.
  • Ability to manage competing administrative priorities and follow established procedures.
  • Professional communication skills and discretion when handling confidential information.
  • Ability to recognize and route questions outside the role’s administrative scope.
  • Employment and Working Conditions

Employment Arrangement

W-2 or 1099, as applicable to the position and assignment.

Compensation

Compensation will be determined based on relevant experience, qualifications, and assignment responsibilities.

Physical Requirements

  • Prolonged periods sitting or standing at a desk and working on a computer.
  • Ability to attend client meetings or travel when specifically required by an assignment.
  • Ability to work extended schedules when required to meet project deadlines.

Work Environment and Environmental Factors

  • Work may be performed remotely, in an office, or in a client setting.
  • Assignments involve frequent coordination, document handling, and changing priorities.
  • Work requires collaboration with geographically dispersed project teams.
  • Travel expectations will be identified for the assignment.
Equal Employment Opportunity

McGee Disaster Consulting Group is an equal opportunity employer. We are committed to providing equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.

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Location

Remote or on-site travel, depending on client needs

Engagement

W-2 or 1099, as applicable to the position and assignment

Program

FEMA Public Assistance

Category

Disaster Recovery

  • Apply for This Position

If you have the FEMA Public Assistance experience and background this position requires, we invite you to submit your qualifications for consideration.

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Apply for This Position

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